This formula looks terrifying, but it's actually very simple. After that we'll then extend this formula to find the crop value in each row: Let's start solving our problem by first finding the row number of each row in which H240 appears, by using the formula below. Find all the row numbers to match our lookup value
If you've used a VLOOKUP function before, you'll know that we can use it to find the first crop for John in the list, but not the second or third. We want to include a list of the crops John grows in our mail merge letter. Let's say our Parcel worksheet looks like this:Īs you can see, John Smith (ID H240) appears three times. Use the Index function to return multiple values a list
Excel find duplicate values in multiple rows how to#
In this lesson I'm going to focus on how to include that land parcel information in the mail merge, but I'm not going to discuss how to set up the mail merge with Microsoft Word. That letter should include details of all of the land parcels owned by that individual land owner. The mail merge will generate a letter to all land owners.The Parcel worksheet contains data about land parcels owned by the landowners in the Form worksheet.
One of the columns in the spreadsheet is an ID for each landowner.
The Form worksheet includes a row for each landowner who is to receive a letter. There are two worksheets, one containing Form data for a mail merge, and one containing Parcel data, some of which is to be included in the mail merge. Here's a simple example based on a question I was asked by one of our readers. a wildcard search) to the values in your lookup table. It also looks at how to do this when you want to return all values which are a partial match (i.e. This lesson shows you how to use the INDEX function (plus some other functions) to find all matching values in a list, and return a value from another column in the same row. But if your table includes your lookup value multiple times, you'll find that VLOOKUP can't do it. So now you can quickly find all repeated values in spreadsheet columns or rows by including absolute cell references within the COUNTIF function.Excel's VLOOKUP function is excellent when you want to find a value in a table based on a lookup value. It highlights that 45 duplicates three times and that 252 duplicates twice within the selected range. That copies the function to all the other cells as shown directly below.Ĭolumn B in the shot above now effectively counts all the values within the range A2:A7. Select B2 then left click the bottom-right corner and drag it down to B7. Now you need to copy the function to all the cells below it down to B7. Cell B2 will return the value 3 as shown below. Input $A2 in the Criteria box and press OK to add the function to the spreadsheet. Click the fx button and select to open the COUNTIF Function Arguments window. Click cell B2 on your own Excel spreadsheet. However, the function requires an absolute cell reference for the entire column you need to count all the duplicates in. You can also do that with the COUNTIF function. Some Excel users might need to count all the duplicate values or items within a spreadsheet column. Count All Duplicate Values Within a Column or Row For example, to include a range of cells in Sheet 3, the function would be something like: =COUNTIF(A2:A7,45)+COUNTIF(Sheet3!C3:C8,252). That would require modifying the required cell ranges so that they include a sheet reference, such as Sheet2! Or Sheet3!, in the cell reference. The function can also count values in cell ranges across multiple Excel spreadsheets.
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